Platform › Data Retention
Retention Runs
Every run of every retention policy — scheduled, run by hand, or previewed — with what it looked at, what it archived or purged, and what it kept and why.
Where to find it
- Module: Platform
- Group: Data & Documents
- Section: Data Retention
- Screen: Retention Runs
Address in the console: /platform/retention-runs
Read-only list · 13 columns
This list is read-only: its records are written by the work that produces them. A correction, where one is possible at all, is made where the record was created.
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Started | Date and time | started_at |
| Policy | Code | policy_code |
| Data | Status | target |
| Action | Status | action |
| Trigger | Status | trigger |
| Preview | Yes or no | preview |
| Status | Status | status |
| Examined | Number | examined |
| Archived | Number | archived |
| Purged | Number | purged |
| Purged from archive | Number | archive_purged |
| Kept | Number | kept |
| By | Text | run_by_name |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.