Module

Accounting

General ledger, payables, receivables, assets, and cash — the enterprise book of record.

7 groups · 45 sections · 288 screens

Ledger

The book of record, the books beside it, what stands on them, and the group’s companies added up.

General Ledger

The book of record and the calendar that governs it.

ViewJournalsOpen RecordsChart of AccountsOpen RecordsFiscal PeriodsThe periods each fiscal year is cut into. A period’s code and dates can be corrected until its year has postings; opening and closing it is always possible. Generate them under Fiscal Years.Open RecordsFiscal Year VariantsHow this company cuts its fiscal years: the calendar year, twelve months from another month, 4-4-5 / 4-5-4 / 5-4-4 weeks or thirteen four-week periods, with optional special (adjustment) periods. A variant is fixed once a year cut with it has postings; add a new one for the years to come.Open ViewFiscal YearsEach fiscal year, named by the calendar year it ends in (April 2026 to March 2027 is 2027), and the variant it was cut with. A year is fixed once a journal is dated in it; one with no postings can be removed.Open

Ledgers & Principles

One book per set of rules, the rates they translate at, and the same account under every principle side by side.

RecordsLedgersOne book per set of rules. The leading ledger is what operations post to; a delta ledger holds only where another principle disagrees — never a second full copy.Open RecordsAccounting PrinciplesThe rulebooks: IFRS, US GAAP, a local statutory basis, a tax basis. What each says about leases, revenue and inventory is what makes a second ledger necessary.Open RecordsLedger AssignmentsWhich companies keep which ledgers, and in what functional currency.Open RecordsCurrenciesWhat a currency is, so 1,234 JPY is not shown with two decimals and a rate cannot be entered two orders of magnitude out.Open RecordsExchange RatesWhat a currency was worth on a date, per rate type. A balance sheet translates at closing and a P&L at average — using one for both is the commonest consolidation error there is.Open ViewMulti-GAAP ComparisonThe same account under every principle, side by side, with the difference against the leading ledger. One query, because assembling it two ways on two screens is how two GAAP numbers come to exist.Open

Assets

Capitalized assets, their depreciation, and who is holding each of them.

RecordsFixed AssetsOpen ViewDuplicate DepreciationDepreciation journals that charged a month a second time. Reversing one reverses the journal and takes its charge back off each asset’s accumulated depreciation.Open ViewAssets to CapitaliseWhat was bought as capital and has arrived, waiting to go on the register. A goods receipt drafts one asset per unit when the item is marked Capitalizable on its costing, or when it was ordered from a Capital equipment requisition. Capitalising one takes it out of stock, posts it to its class’s asset account and starts its depreciation.Open ViewAsset RegisterEvery capitalized asset with its identity, its class, what it is worth now, and who is holding it. Issue it to a person or a unit, take it back, or record that it was seen where the register says it is.Open ViewAssets HeldWhat each person is holding right now — the no-dues list. A holder who has left or is leaving is flagged, which is the only thing that turns a list into an action.Open ViewCustody TrailEvery hand-over, return and verification, in order, for every asset. Append-only: the way to correct it is to record the next movement.Open

Asset Accounting

The register, and the four books that value it differently. Acquisition, transfer, revaluation, impairment, retirement and disposal are movements, not columns.

RecordsAsset ClassesWhat kind of thing it is, and where its postings go — so a hundred laptops do not each carry their own account determination typed by hand.Open RecordsDepreciation AreasOne book’s opinion of an asset’s value. Area 01 posts to the ledger, 15 is the tax book and posts nothing, 30 is the group book — this is what parallel valuation actually is.Open RecordsDepreciation KeysThe arithmetic: the method, the rate, what happens in the first period, and whether it switches. Declining balance that switches to straight line is MACRS, and is configuration rather than code because the rates change by statute.Open RecordsParallel ValuationThe same asset across every area: four rows, four written-down values, four lives, four methods — and the difference each carries against the leading book.Open ViewAsset MovementsEvery movement of an asset, ever. The register is the sum of these — a column that was overwritten tells you what it is now and nothing about how it got there.Open ViewDepreciation RunsEvery posting area, or one. A test run calculates and posts nothing — which is the mode a controller actually uses.Open RecordsPhysical VerificationAn asset register nobody has walked around with is a list of things that were bought, not a list of things that are there.Open

Capital Planning

What the depreciation charge becomes over five years, and what it becomes if we do X.

WorkspaceDepreciation ForecastWhat the charge looks like for the next five years, and what it becomes under each scenario. Drawn, because a table of sixty periods is not an answer.Open RecordsCapital ScenariosWhat the charge becomes if we do X. A named set of assumptions — acquire this, dispose of that early, extend those lives — compared against a baseline.Open RecordsScenario AssumptionsOne assumption. Against a real asset, or a planned acquisition that does not exist yet — which is what makes this a capital plan and not a re-run of the register.Open

Intercompany

Two of our companies traded with each other: raise both sides together, agree them before the close, and mark them so the group can take them out.

RecordsIntercompany RelationshipsWho may trade with whom, on what transfer-pricing basis, and through which accounts. A pair that is not declared is a transaction nobody agreed to.Open RecordsIntercompany TransactionsOne row holding both sides, because two rows is how the sides come to disagree. Raising it posts in both companies inside one transaction.Open RecordsIntercompany ReconciliationWhat each pair says about the other, and the difference. Run before a close, not after: a difference found after the group is published is a restatement.Open

Consolidation

Adding the companies up is not SUM(): translate, eliminate, take the minority’s share, and keep the arithmetic.

RecordsConsolidation GroupsA reporting entity that does not trade: a currency, a chart, a calendar and a set of member companies.Open RecordsGroup MembersHow much of each member the group owns, and by which method. Above 50% you consolidate line by line; between 20 and 50 you take your share of the result and nothing else.Open RecordsGroup Chart of AccountsThe chart the group reports on. Two companies calling the same thing 6100 and 610000 is the normal case, not the exception.Open RecordsAccount MappingsHow each entity’s accounts land on the group chart. A range maps as a block so a new account does not silently fall through.Open RecordsElimination RulesWhat comes out again. A pattern rather than a posting, because a rule that has to be rewritten when a company adds an account is a rule that goes out of date silently.Open ViewConsolidation RunsThe arithmetic, kept. Entity total, translation difference, eliminations, minority interest and the group figure — so the bridge reads on one line.Open RecordsConsolidation AdjustmentsAn adjustment made at group level and nowhere else. A top-side adjustment is the classic fraud vector, so it carries a reason, an approver who is not the author, and a life.Open

Working Capital

What is owed either way, what people spend on the company’s behalf, and the cash that settles it.

Payables & Receivables

Supplier invoices in, customer invoices out, and the cash that settles them.

RecordsAP InvoicesOpen ViewAR InvoicesOpen ViewAP Credit / Debit MemosA posted invoice is never edited. A credit memo reduces what is owed, a debit memo increases it, and both net against the invoice they correct.Open ViewAR Credit / Debit MemosA posted invoice is never edited. A credit memo reduces what is owed, a debit memo increases it, and both net against the invoice they correct.Open ViewSupplier PaymentsCash that has gone out against a supplier invoice, and the journal it produced. Written by the flows that pay; never by hand.Open ViewCustomer ReceiptsCash that has come in against a customer invoice. What the bank feed matches against.Open

Card Payments

Customers’ cards on file, the recurring charges they agreed to, and the batches sent to the bank.

WorkspaceCardsCustomers’ payment cards, kept so recurring charges can be collected. Shown as brand and last four only; the number is sealed and never displayed.Open WorkspaceCard MandatesRecurring charge authorisations: what each customer agreed to be charged, how often and until when, with the consent they gave.Open WorkspaceCard Charge BatchesDue mandates charged in runs, each run one batch for the acquirer. Exporting a batch is the one place card numbers are decrypted.Open

Travel & Expense

What was actually booked, the receipt behind each line, the card charge that already paid it, and the ones worth auditing. The trip is requested and the claim raised in Supply Chain.

RecordsExpense ClaimsThe same claims Supply Chain lists, read as finance reads them: what was spent, what the card already paid, what an advance covered, what is owed — and which ones are worth auditing.Open RecordsExpense LinesA line that needed a receipt and has none is the commonest reason a claim is queried, so the board says so on the face of it.Open RecordsReceiptsA receipt arrives before the claim — photographed at the restaurant. What was read off it is kept apart from what was typed so a mismatch is visible, and the image fingerprint is the cheapest duplicate check there is.Open RecordsTravel BookingsWhat was actually booked, against the lowest compliant fare — the only honest measure of travel policy savings, and one almost nobody records.Open RecordsCard TransactionsAn unmatched card charge is not an outstanding claim — it is money gone with no explanation, and on a corporate-liability card the company has already paid it.Open RecordsExpense TypesWhat may be claimed, what evidence it needs, and whether the tax on it is recoverable at all. Entertainment usually is not, and reclaiming it is an assessment waiting to happen.Open RecordsMileage RatesTiered, because 45p for the first 10,000 miles and 25p after is the normal case in several countries — and applying the headline rate to everything overpays. Per diem rates live with the rest of Travel & Expense, in Supply Chain.Open ViewTravel SpendCut the way a travel manager negotiates: by supplier, by route, by cabin class, with the savings against the lowest compliant fare.Open

Bank Connectivity

Who can be connected: the institution catalog, the aggregator subscription, and the registrations behind them.

RecordsBank ChannelsThe institutions that can be integrated, and what each of them actually supports. A bank that does not offer a channel cannot be configured for it.Open RecordsBank CatalogueWhich banks can be connected and how: a sign-in on the bank’s own site, the bank’s own download service, or through the aggregator. Where a bank offers a sign-in, its authorization and token endpoints belong here — they come from the developer portal with the client credentials.Open RecordsBank AggregatorsThe subscription that reaches banks on this company’s behalf — Plaid, Tink, TrueLayer or Salt Edge. Put the client id and secret here and the aggregator becomes the default route in Connect a Bank; the secret is sealed on the way in and never comes back out. Without a row here the platform uses its own sandbox and says so on every screen.Open RecordsBank Data RecipientsWhat a bank, or an aggregator network, issued this company so it can be signed in to: a client id, a client secret and the redirect URI it declared. The secret is sealed on the way in and never comes back out. Without a row here a bank can still be reached by download credential or through the aggregator.Open

Banks & Accounts

The banks this company has actually connected, and the accounts each connection reaches.

WorkspaceConnect a BankPick your bank and sign in to it. The endpoints, the accounts, their numbers and their balances all come back from the bank — nothing is typed. Your sign-in is relayed and never stored; what is kept is the read-only access the bank gives back.Open RecordsBank ConnectionsOne configured integration with one bank — endpoint, credentials, file transfer, the identifiers the bank assigned, and how often to collect. Credentials are encrypted on the way in and never come back out.Open RecordsBank AccountsThe accounts themselves, with the live balance the feed reports and the GL account each one posts to.Open

Cash Movement

What has moved, the statements it arrived on, the rules that account for it, and what is going out.

RecordsBank FeedEvery movement the bank has reported, what it was accounted for as, and what in the ledger it matches. A movement delivered twice is the same row.Open ViewStatementsWhat each imported statement declared, and whether the detail agrees with it. A statement that does not balance is not quietly accepted.Open RecordsFeed RulesHow a movement nobody has coded is accounted for. The first rule that matches wins, which is what priority decides.Open RecordsPayment BatchesMoney going out. The file is generated in the format the bank accepts — NACHA with its check digits and blocking, or ISO 20022 pain.001 — and transmitting it settles the payables it covers.Open RecordsReconciliationThe bank against the ledger for a period, with what is still outstanding on either side. A reconciliation that is out cannot be closed without a reason.Open

Bank Monitoring

Where the cash is, whether the feeds are still healthy, and what every sync actually did.

ReportBank Cash PositionWhere the money is, right now, across every account — with what is spendable once the overdraft is allowed for.Open ReportConnection HealthWhich bank integrations are working, which have gone stale, and whose certificate is about to expire.Open ReportReconciliation StatusHow much of each account has been cleared, and what is still unexplained.Open ViewBank Exchange LogEvery exchange with a bank — tests, feeds, statements and files out — with what came of it. Append-only.Open

Treasury

How much have we got, how much will we have, what is pooled where, and what is due to the banks.

WorkspaceTreasury BoardHow much have we got today, how much will we have, and what is due to the banks — the three questions a treasurer opens with, on one screen.Open ViewDaily Cash PositionsThe daily snapshot. Kept rather than computed on demand: re-deriving yesterday’s position from today’s transactions gives a different answer once a back-dated correction lands.Open ViewCash ForecastReceivables at their EXPECTED date, payables at the chosen one, payroll, tax and debt service. Versioned, because accuracy cannot be measured without keeping the forecasts that were wrong.Open RecordsCash Forecast LinesConfidence is the difference between a forecast and a wish: a receivable from a customer who has never paid late is 95%, a sale that has not been signed is 30%.Open RecordsLiquidity CategoriesA treasurer’s categories are operational — customer receipts, supplier payments, payroll, tax, debt service, capex — and one GL account can feed several of them.Open RecordsCash PoolsMoney in eleven accounts earns nothing while an overdraft in the twelfth costs eight per cent. Physical pooling moves the money and creates real intercompany loans; notional pooling only nets the interest.Open RecordsPool ParticipantsSweeping to zero is not always right: a payroll account needs a float, which is what the target balance is for.Open ViewPool SweepsWhat moved, and the intercompany position it left behind — the thing an auditor will want reconciled to the counterparty.Open RecordsDebt & InstrumentsLoans, facilities, deposits and derivatives. A facility’s undrawn headroom is the most important liquidity figure a company has and lives nowhere in an ordinary ledger.Open ViewDebt Service ScheduleThe largest and most certain line on a cash forecast, and the part most often kept in a spreadsheet on the treasurer’s laptop.Open RecordsDebt CovenantsA promise to a lender, tested quarterly. Breaching one makes the whole facility immediately repayable — testing it before the bank does is the entire reason to hold it here.Open RecordsCovenant TestsHeadroom in the direction that matters: how much worse it could get before it breaches.Open ViewDebt MaturityWhat matures in each band — the refinancing risk picture, and the classification a balance sheet needs.Open RecordsGuarantees & Letters of CreditNot on the balance sheet and absolutely on the risk register: a performance bond that expires unrenewed loses the contract it secured.Open

Revenue & Projects

When revenue is earned, what a lease and a building are worth, what the work costs, and where the money is actually made.

Revenue Recognition

Invoicing and revenue are not the same event. Five steps, the schedule they produce, and the deferred revenue that falls out of it.

RecordsRevenue ContractsInvoicing and revenue are not the same event, and this is where the difference is held. Allocation is a decision; the schedule is its consequence.Open RecordsPerformance ObligationsA promise that is distinct. Three lines on an order can be one obligation, and one line can be three — and the allocation moves money between them.Open RecordsBilling ScheduleWhat has actually been invoiced against a contract, which the recognition schedule knows nothing about and the contract balance cannot be computed without.Open ViewRecognition ScheduleWritten forward for the whole term at the moment of allocation, so a deferred revenue waterfall is a query and not a projection.Open ViewRevenue RunsStep 5, per period. A contract whose allocation is stale is reported as an exception rather than recognised on the old price.Open ViewRevenue WaterfallWhat is still deferred and which period it will be earned in — the IFRS 15 disclosure, and what a board calls backlog.Open RecordsRevenue TemplatesHow a kind of obligation is earned, so "monthly subscription" means the same thing on every contract and a new one does not invent its own rule.Open RecordsStandalone Selling PricesWhat a thing is worth on its own. Step 4 of the standard cannot be done without it, and an estimated price has to name the method it was estimated by.Open

Lease Accounting

On the balance sheet under IFRS 16 and ASC 842 — which give different answers for the same lease, and a group reporting both needs both.

RecordsLeasesIFRS 16 and ASC 842 give different answers for the same lease, and a group reporting both needs both. The classification is applied rather than typed.Open RecordsLease ComponentsThree floors and eight parking spaces on one contract. The consideration is allocated across them at relative standalone price — the same problem IFRS 15 has, from the other side.Open ViewLease ScheduleThe whole of the arithmetic: what was paid, how much was interest, how much reduced the liability, and what the asset was depreciated by. Versioned, because a remeasurement supersedes rather than rewrites.Open ViewLease EventsWhat changed, when, and by how much. A remeasurement is an event in its own right and the difference it makes to the liability is a disclosed number.Open ViewLease RunsThe period’s interest, right-of-use depreciation and payments, posted.Open RecordsLease ChargesThe charges that are not the rent: service charge, tax, insurance, marketing levy, parking. Each with its own basis, frequency and account.Open ViewLease MaturityWhat is payable in each of the next five years and thereafter, undiscounted. A required disclosure, and the table a treasurer reads to see the commitment.Open

Real Estate

The other side of the same contract: the buildings, what is let, and what the service charge actually settles at.

RecordsPropertiesThe physical thing, as a hierarchy — a lease can be of a whole site, a building, a floor or a single unit, and the same square metre must not be let twice.Open RecordsRental UnitsThe lettable thing. Occupancy is measured on units, and by AREA rather than count — one empty floor and nine let cupboards is 90% by count and 20% by area.Open RecordsService Charge SettlementWhat the building actually cost to run, less what the landlord bears, apportioned by area and by the days each tenant was there.Open

Projects & Portfolios

A plan and a cost collector at once, from the investment envelope down to the work package the money lands on.

WorkspaceProject PlanThe work breakdown, the network, the money and the critical path — drawn, because a project is a shape before it is a table.Open RecordsProjectsA plan and a cost collector at once. The join between them is the work breakdown structure — a WBS element is simultaneously a piece of work and an account assignment.Open RecordsWork BreakdownBoth a piece of work and an account assignment. A summary element plans and does not accept postings; a work package accepts them and is where the money actually lands.Open RecordsNetwork ActivitiesThe scheduled work below the WBS. Float is the point: an activity with zero float is on the critical path, and a day lost on it is a day lost on the project.Open RecordsActivity DependenciesWhat cannot start before what. A cycle in the network makes both scheduling passes non-terminating, so it is detected and named rather than survived.Open RecordsMilestonesA billing milestone is what turns delivery into an invoice — the join between the plan and the cash.Open RecordsProject BudgetsVersioned, because "what was the original budget" and "what is the budget now" are both asked and one mutable number answers neither.Open ViewProject CostsPlanned, committed, actual and billed in one table, because the four have to be compared and comparing four tables is how a project report disagrees with itself.Open RecordsProject ResourcesWho is booked to what, and for how much of their week. A named person, or a requirement not yet filled — both are real and the second is what a resource manager works from.Open RecordsRisks & IssuesThe exposure in money, so a risk register can be added up and compared with the contingency held.Open RecordsProject ProgramsA program exists to deliver a BENEFIT, and a program whose benefit is not a measurable number is a group of projects with a shared letterhead.Open RecordsPortfoliosThe envelope. A portfolio whose approved projects exceed its budget is the situation portfolio management exists to prevent, and it is invisible unless the envelope is a number.Open

Contract Costing

Fixed price, progress by cost-to-cost, retention held back — and the whole expected loss taken the moment it is foreseen.

RecordsJob ContractsFixed price, progress by cost-to-cost, retention held back, and the full expected loss taken the moment it is foreseen — the one asymmetry in the standard and the one most often missed.Open ViewResults AnalysisPercentage of completion, the revenue it entitles the company to, and what has to be accrued or deferred so the profit lands in the right month rather than all at the end.Open

Profitability

The ledger says the company made 4.2 million. This says which region, which range and which channel it came from — and where the margin reverses.

ViewContribution MarginThe ladder, cut by whatever you ask for. Rows that reverse between gross margin and full margin are the finding this module exists to produce.Open ViewProfitability SegmentsThe intersection of the characteristics somebody wants to cut by. Derived when a document is posted, not typed — which is what makes profitability analysis complete.Open ViewProfitability LinesLong rather than wide — one row per value field — because the set of value fields is configuration and a wide table would need a migration for every new rebate type.Open RecordsProfitability CharacteristicsWhat you may cut by. A characteristic that has to be typed is one that is blank on eighty per cent of the rows, which is why each names where it is read from.Open RecordsValue FieldsWhat a segment carries instead of accounts. The margin level is what makes the report a ladder rather than a list.Open RecordsDerivation RulesWhat fills in the characteristics the documents do not carry — a sales region derived from the customer’s country being the usual case.Open RecordsMargin SchemesA named ladder, held as data so a company can define "margin after logistics" without a code change.Open RecordsMargin LevelsEach level is what is left after one more class of cost. Reading down them is how a customer that looked profitable stops being one.Open

Signatures

Documents sent to the other party to sign electronically, and who may sign them for the company.

WorkspaceE-SignatureContracts, orders and agreements sent to the other party to sign, and how far each one has got. One is sent from the document itself; the signed copy comes back onto the record with a certificate of who signed it and when.Open WorkspaceSigning AuthorityWho may sign these documents on behalf of the company, and up to what value. The authority comes from a role; the limits are set under Platform.Open

Close & Compliance

Finishing the month, filing what is due, and proving it was done properly.

Financial Close

Not a button: forty to three hundred tasks in an order where half cannot start until another has finished, against a date somebody promised a board.

WorkspaceClose CockpitThe wizard: sub-ledgers, allocations, settlements, accruals, valuation, the general ledger, then sign-off — with the runs it can actually perform, and a phase that refuses to advance while a blocking task is outstanding.Open ViewFinancial ClosesOne month’s instance of the checklist, with real dates and real people.Open RecordsClose TasksWhat has to happen, in what order, by whom. A task that is not ready refuses to start with the names of what it is waiting for.Open RecordsClose ChecksThe evidence. A reconciliation task that says "done" and nothing else is why closes get re-performed at audit.Open RecordsClose TemplatesWhat we do every month, in what order, and who owns each step.Open RecordsClose ChecklistOne task in the template. The phase is what the wizard turns into a step, and an automated task names the run it performs.Open RecordsRecurring Entries & AccrualsAn accrual reverses on the first day of the next period; a recurring entry does not. Getting that backwards doubles a cost every month, which is why it is a field rather than a habit.Open ViewCurrency RevaluationMonetary balances restated at the closing rate. Run AFTER the sub-ledgers are closed — revaluing balances that are about to change is a wrong answer arrived at efficiently.Open

Finance Automation

What the finance jobs found, and the decisions they leave to a person: cash application, dunning, the server-run close, e-invoice submissions and alerts.

ViewCash ApplicationBank receipts matched to the open customer invoices they pay, by the invoice number in the remittance, the customer and the amount. Those at or above the company's confidence threshold are applied when its autonomy level allows; the rest wait here with a suggestion for a person to apply or turn down.Open RecordsDunning LevelsThe letters an overdue customer is sent, and after how many days. The wording may use {{customer}}, {{invoice_no}}, {{due_date}}, {{days_overdue}}, {{amount}}, {{currency}} and {{company}}.Open ViewDunning LettersEvery dunning letter sent, once per invoice per level. A letter with no address, or held by the mailer, says so.Open ViewClose RunsThe month-end job set (Platform > Batch Sets, CLOSE-MONTH) run by the server, step by step: recurring entries, revaluation, depreciation, intercompany, consolidation, the readiness check and the soft close. It stops at the first step that fails and says why; Resume carries on from that step.Open ViewE-invoice SubmissionsCustomer invoices submitted as e-invoices because their profile submits automatically: sent, retrying with back-off, out of attempts, or not valid -- with the reason. Retry sends one again now.Open ViewFinance AlertsBudget lines spent and committed past their plan to date by more than the threshold, and cash projected below the floor -- raised once a day each, and sent to the controller.Open RecordsFinance Automation SettingsThe thresholds behind the finance jobs. What a job may DO with what it finds is the company's autonomy level for it (notify, approve or act); these say what counts as a finding.Open

Financial Controls

Which controls we operate, who owns them, when they were last tested — and the second signature on a manual journal, which is the last control standing.

ViewControl SummaryThe framework in one row per process — how many controls, how many key, how many effective, and how many material weaknesses. The page an audit committee is shown.Open RecordsControl RegisterWhich controls we operate, who owns each, when it was last tested and what we are doing about the ones that failed. A different shape from an audit log, which records changes rather than assurance.Open ViewControl TestsA test result with no sample size is an opinion. The population, the sample and the method are what make it evidence.Open RecordsDeficienciesThe three levels are not synonyms: a material weakness has to be disclosed. A finding with no owner and no date is a finding that reappears next year.Open RecordsControl FrameworksThe published framework a control is claimed against. Naming COSO does not make a control effective, but an auditor asks which, and a control mapping to none is one nobody outside the company recognises.Open ViewAccount ReconciliationsAgeing the reconciling items is the whole discipline: a difference that has been there for eleven months is not a timing difference.Open RecordsReconciling ItemsA reconciliation with a difference and no explanation is a number somebody will plug.Open RecordsReconciliation PoliciesWhich accounts are reconciled, to what, how often and by whom. The accounts nobody reconciles are where errors live for years.Open ViewJournal ApprovalsThe second pair of eyes — the last control standing once every document-driven route is locked down. Never the person who asked.Open RecordsJournal Approval RulesWhen a manual journal needs a second signature. Any one trigger is enough — the threshold, a reversal, a backdated entry — because each is a real audit test on its own.Open ViewJournal Audit TrailEvery manual, backdated, out-of-hours or round-number journal, with whether it was approved and which period it landed in. Each marker is a real audit test; a journal carrying four is where an auditor starts.Open RecordsCertificationsA controller signs that the entity’s numbers are right. A certification WITH exceptions is worth far more than one without — the ones without are the ones people sign without reading.Open

Finance Intelligence

Nothing here decides anything. Detectors produce scored observations with their evidence attached; a person opens the case and records what turned out to be true.

WorkspaceRisk QueueWhat is open, what it is worth, and how quickly it is being worked — sorted by exposure rather than by score, because that sends people to the most expensive thing.Open ViewRisk SignalsA scored observation with its EVIDENCE attached. "Score 0.86" persuades nobody; the facts that produced it are what a person acts on.Open RecordsRisk CasesA person’s queue, with an outcome. The outcome is what closes the loop: confirmed fraud and dismissed noise are both training data, and a system that does not record which cannot improve.Open RecordsCase ActionsWhat was done about it in the world, as opposed to in the case.Open RecordsRisk DetectorsEach answers one question, is separately switchable and separately measured. A detector nobody can turn off is one that gets ignored wholesale the first time it is noisy.Open ViewDetector PerformancePrecision — of the signals it raised, how many were real. The only number that decides whether a detector should keep running, and the reason outcomes are recorded at all.Open ViewAssistant SuggestionsSuggestion rather than detection, with the reasoning attached. "Because the last nine invoices from this supplier were coded 6410" is a reason a person can check; a confidence score is not.Open RecordsCoding PatternsA learned lookup rather than a model. For GL coding this beats a model on both accuracy and explicability, and a person can read it.Open RecordsNarrativesThe generated text and the edited one, both kept — the difference between them is the most useful feedback there is, and a narrative rewritten entirely was not worth generating.Open ViewAssistant AccuracyConfidence is only useful if it is calibrated: a suggestion offered at 0.9 and accepted half the time is worse than one offered at 0.5 and accepted half the time, because the first one lies.Open

Tax

What a code is, how a rate is found, which one applies, what the return should say, and what is deducted at payment.

RecordsTax CodesWhat a document line carries. Zero-rated, exempt and out of scope all show 0.00 on the invoice and are three different things on the return.Open ViewVAT Exemption CodesZATCA’s exemption reason codes: the VAT category each one may be used with, and the official English and Arabic wording printed on the invoice.Open RecordsTax RatesWhat a code is worth on a date. A rate change is a new row, never an edit — an invoice raised before the change keeps the old rate forever.Open RecordsTax DeterminationWhich code applies, in priority order, first match wins. This IS the tax engine; everything else is bookkeeping around it.Open RecordsExemption CertificatesA certificate that has expired is the commonest cause of an assessment, so the expiry is a column rather than a note.Open ViewTax TransactionsEvery tax amount on every document, with the TAXABLE BASE the ledger never held. A return cannot be produced without it.Open RecordsTax ReturnsA period, the boxes, what the ledger says each should contain, and what was actually filed. A declared figure that differs from the ledger carries a reason.Open ViewTax SummaryWhat the return should say, straight from the transactions — the calculation a preparer sees before typing anything.Open RecordsReturn TemplatesThe shape of a form. A VAT return has boxes, a GSTR-1 has tables, a sales tax return has schedules — all three are "a named slot with a rule for what goes in it".Open RecordsReturn BoxesA box is filled from tax transactions, or it is arithmetic over other boxes. A box that is the sum of two others is not stored twice.Open RecordsTax JurisdictionsWhere tax is levied, nested — a US sale carries state and county and city tax at once, and they are three postings.Open RecordsTax AuthoritiesWho levies it, under which registration, and where a return is filed.Open RecordsTax ClassificationsWhat the item IS for tax purposes. A chocolate biscuit and a cake are the same category and different VAT rates — a real case that went to court.Open RecordsWithholding TypesDeducted at payment, remitted to the authority, and certified to the supplier. Three obligations from one deduction.Open RecordsWithholdingWhat was deducted, from whom, and whether the certificate the supplier will ask for in April has been issued.Open RecordsDeferred Tax ItemsTemporary differences between the accounting base and the tax base. Almost universally kept in a spreadsheet, and the reason the tax note is the last thing finished at every year end.Open ViewDeferred TaxThe two bases, the difference, and the asset or liability it gives rise to — computed rather than typed, so the tax note reconciles.Open RecordsTaxability RulesWhat a kind of item is worth in a jurisdiction: exempt, taxed at a reduced rate, or taxed in full — inherited by the counties, cities and districts beneath it unless they say otherwise.Open ViewLine Tax DetailThe tax on every invoice, quotation and order line, jurisdiction by jurisdiction, as the document worked it out: what a return reads by state, county, city and district.Open

Registrations & Returns

Where this company is registered, what is due there, and the guided period run that computes it at the lowest jurisdiction that actually levies.

WorkspaceSales Tax WizardWork a tax period step by step: gather, resolve every sale to the lowest jurisdiction that levied, explain every untaxed line, reconcile, compute, review, approve, file and pay. A US return computes down to the special district, an Indian one splits by place of supply, and a Saudi one is one rate to one authority — the same engine, a different pack.Open RecordsTax RegistrationsA registration is the fact that creates the obligation. Without one there is no return to file however much was sold; with one there is a return to file even in a period where nothing was.Open RecordsFiling CalendarEvery return this company owes, whether or not anybody has started it.Open RecordsTax PeriodsOne run covers one registration for one period. Every figure on it is computed from the transactions — there is no route that sets a total, because a wizard whose totals can be overtyped is a wizard whose totals mean nothing.Open RecordsTax FindingsWhat the checks turned up. A blocking finding is one that makes the return wrong rather than untidy, and the run will not approve while one is open.Open ViewBy JurisdictionThe breakdown a return is actually filed from: state, county, city and district each with their own base, their own rate and their own authority. Computed at the bottom and rolled up — never the other way round.Open

E-invoicing

Structured e-invoices for Europe and Latin America: Peppol, XRechnung, Factur-X, FatturaPA, KSeF and CFDI.

ViewE-invoicesEvery structured e-invoice generated from a customer invoice or credit note: its format, whether it validates, and what the network said. Generate one from Customer Invoices.Open RecordsE-invoicing ProfilesHow this company issues structured e-invoices: the country, the format (Peppol BIS, XRechnung, Factur-X, FatturaPA, KSeF, CFDI 4.0), the seller’s identifiers and how documents leave. A company with no active profile issues no e-invoices.Open RecordsE-invoicing Customer IdentifiersWhat each customer’s e-invoice must carry: the Peppol participant id, a German public buyer’s Leitweg-ID, the Italian codice destinatario or PEC, the Mexican RFC and uso CFDI, the Polish NIP.Open RecordsE-invoicing ConnectionsThe networks e-invoices are sent through: a Peppol access point, Italy’s SdI, Poland’s KSeF, a Mexican PAC. The credential is sealed and never shown again. These adapters have not been tried against a live network from this installation; send by file until a connection has been tested with real credentials.Open RecordsZATCA Signing UnitsThe e-invoice generation solution units (EGS) registered with ZATCA. Under Phase 2 every invoice is stamped by one -- the branch’s own, or the company’s default -- and carries its counter (ICV) and the previous invoice’s hash (PIH). The private key and the ZATCA secrets are sealed and never shown. A TEST unit stamps with a self-signed certificate ZATCA would not accept: for demonstrations only.Open ViewZATCA DashboardEach signing unit at a glance: how many of its invoices ZATCA cleared, reported, accepted with warnings or rejected; how old the oldest invoice still waiting is (a simplified invoice must be reported within 24 hours); when its certificate expires; and the latest rejection. Open ZATCA Submissions for the invoices themselves.Open ViewZATCA SubmissionsEvery invoice and note stamped under ZATCA Phase 2 and what ZATCA said. A tax invoice (B2B) is cleared when it is posted and may be given to the buyer only once cleared; a simplified invoice (B2C) is reported within 24 hours. One that could not be sent is tried again automatically with the same document. A REJECTED document may not be given to anybody and is never sent again as it is: re-issue it, correct the cause and post the new one.Open ViewZATCA OnboardingEach signing unit taken through ZATCA’s onboarding: choose the environment (the Developer Portal sandbox, simulation, or production), enter the one-time password from the Fatoora portal, run the compliance checks (one sample of each document the unit issues), then request the production certificate. Renew before the certificate expires — a warning is raised 30 days ahead. The keys and ZATCA’s secrets are sealed and never shown. Register the unit itself under ZATCA Signing Units first.Open ViewZATCA ArchiveEvery stamped document as issued, every document ZATCA cleared, and every answer ZATCA gave, with the SHA-256 of what was kept. Append-only: the database refuses any change or removal, except the retention purge of records older than the company’s retention (at least six years, the KSA VAT record-keeping period).Open ViewZATCA API LogEvery request this company sent to ZATCA’s Fatoora platform and what it answered — onboarding, compliance checks, clearance and reporting — with the one-time passwords, the secrets and the authorization header taken out before it was written. Append-only.Open

India Registration

One PAN, a GSTIN per state, and the places goods are supplied from.

RecordsIndian EntityThe PAN, TAN and turnover the GST and TDS obligations follow from. One per company.Open RecordsGST RegistrationsA GSTIN for every state the company supplies from. Each files its own returns and keeps its own credit.Open RecordsPlaces of BusinessDepots, factories and offices. A supply is made from where the goods leave, not from head office.Open ViewStates & Union TerritoriesThe two-digit codes every GSTIN starts with. A union territory without a legislature charges UTGST.Open

GST

Tax and HSN codes with their dated rates, the document series per GSTIN, e-invoices registered with the IRP, and e-way bills.

RecordsGST Tax CodesA rate and the GSTR-3B row and GSTR-1 table it feeds. The split into CGST and SGST or IGST is decided per document, from the place of supply.Open RecordsHSN & SAC CodesThe goods and services classification every invoice line carries, with its usual rate.Open RecordsHSN RatesEvery rate an HSN or SAC code has had, and from when. A document is taxed at the rate in force on its own date; a new rate is a new row, and the one before it ends the day before.Open RecordsGST Document SeriesA series per GSTIN for invoices, credit notes and debit notes, restarting every 1 April: prefix, the financial year and the number, at most 16 characters. Numbers are given when a document is posted.Open ViewE-InvoicesCustomer invoices with their IRN. Generated from an AR invoice, then registered with the Invoice Registration Portal; cancellable for 24 hours, after that only by a credit note.Open ViewIRP SubmissionsEvery request sent to the Invoice Registration Portal and what came back, simulated or not.Open RecordsE-Way BillsGoods worth the threshold or more (₹50,000 unless the Indian Entity says otherwise) do not move without one. Valid one day per 200 km (20 km for over-dimensional cargo), to midnight of the last day; both are settings on the Indian Entity.Open

GST Returns

GSTR-1 and GSTR-3B, summed from the month’s documents; GSTR-1 as the portal’s JSON; GSTR-2B matched against the purchase invoices.

ViewGST ReturnsGSTR-3B and GSTR-1 per registration and month, each summed from the documents and carrying the codes it came from.Open ViewGSTR-1 DetailWhat each GSTR-1 was filed as: the document, the table it went in, and its tax.Open ViewGSTR-2B ReconciliationThe month’s GSTR-2B from the portal, matched against the purchase invoices by the supplier’s GSTIN, invoice number and amount: matched, different, filed but not booked, and booked but not filed.Open ViewGSTR-2B LinesEach supplier document in the GSTR-2B and each purchase invoice of the month, with what it matched and why not.Open

UPI Collection

The addresses money arrives at, the requests sent for it, what the PSP said and what the bank settled.

RecordsUPI AddressesThe VPAs money arrives at. The default is the one a payment request uses.Open RecordsPayment EnginesThe UPI rail, the apps on it (Google Pay, PhonePe, Paytm, BHIM) and the gateways that route it. An app is a package hint, not a separate integration.Open ViewUPI PaymentsEvery payment request, the link and QR sent for it, and what became of it. A confirmed payment against an invoice is applied to it as a receipt, once.Open ViewUPI CallbacksEverything the PSPs sent, kept whole, with whether its signature checked out. An unsigned callback is recorded and never believed.Open ViewUPI RefundsMoney returned against a payment. Never more than was collected.Open ViewUPI SettlementsThe PSP’s settlement file or the bank statement, matched to the payments by RRN, then reference, then amount and date.Open ViewSettlement LinesEach line of a settlement and the payment it was matched to — or why it was not.Open

Statutory Payroll

EPF, ESI, professional tax and labour welfare fund, the monthly remittance, gratuity and what employees declared for TDS.

RecordsEPF & ESI RatesThe percentages, the wage they apply to and the ceilings, each dated.Open RecordsProfessional Tax SlabsEach state’s monthly slabs. Maharashtra’s differ for women and men, and several states charge more in February.Open RecordsLabour Welfare FundA fixed sum from employee and employer, collected half-yearly or once a year, in the months the state names.Open ViewStatutory RunsThe month’s EPF, ESI, professional tax, labour welfare fund and salary TDS — read off the payslips where the payroll ran here.Open ViewGratuity(basic + DA) × 15 ÷ 26 per year of service after five years, capped at ₹20 lakh.Open RecordsTDS DeclarationsWhat each employee declared for the year — 80C, 80D, HRA, home-loan interest. The old regime deducts them; the new one does not.Open

TDS

Withholding on payments, and the quarterly 24Q, 26Q and 27Q.

RecordsTDS SectionsThe rate and thresholds for each kind of payment. Without a PAN, at least 20%.Open RecordsTDS DeductionsWhat was withheld from each payment, under which section, and whether it has been deposited.Open ViewTDS Returns24Q (salary, from the payslips), 26Q (residents) and 27Q (non-residents), per quarter.Open

Regulatory Reporting

The financial statements tagged as XBRL and Inline XBRL for a regulator.

RecordsXBRL FilingsThe balance sheet, income statement and cash flow of a period, tagged for a regulator as an XBRL instance and an Inline XBRL document, and checked: contexts, units, decimals, duplicates, totals. The ESEF report package and validation against the published taxonomies (Arelle) are done outside.Open RecordsXBRL MappingsWhere this company’s figures go when the default will not do: a statement line, one GL account, or a range of accounts onto a concept of your choosing. An account mapped here leaves its default line.Open ViewXBRL ConceptsThe primary-statement concepts each taxonomy tags with: name, period type, balance, and the statement line it takes by default.Open ViewXBRL TaxonomiesThe taxonomy entry points financial statements can be tagged against: IFRS, ESEF, US GAAP and the UK FRC’s FRS 102.Open

Planning & Control

Where cost lands, what may be spent, and against what.

Controlling

Where cost is incurred and where result is measured.

RecordsCost CentersWhere cost is incurred. Each rolls up to a profit center.Open WorkspaceCost Center HierarchyBuild and rearrange the cost center structure graphically.Open RecordsProfit CentersWhere result is measured. Revenue less expense, by center.Open ReportCost Center ReportActual expense and revenue by cost center and account, straight from the postings.Open ReportProfit Center ReportRevenue less expense by profit center.Open

Budgeting

What may be spent, where the money came from, and what is already committed.

RecordsFunding SourcesThe pockets money comes from — grants, external awards, internal allocations and prior-year carryforward.Open RecordsBudgetsThe plan. Open one to maintain its lines and see what is committed against each.Open ViewBudget LinesEvery line of every budget, with what is committed, spent and still available. Lines are changed on their budget.Open ReportBudget vs CommitmentPlanned, committed and actual for every budget line, with what remains available.Open ReportFunding DrawdownHow much of each grant, award or allocation has been committed and spent.Open ReportCommitment LedgerEvery commitment, release and actual, and the document that caused it.Open

Settlement & Allocation

Cost collected on a collector has to reach where it belongs before the period can close, and an indirect cost center’s cost has to reach a productive one.

RecordsSettlement RulesWhere cost on a collector goes, and in what proportion. A period closed over unsettled orders leaves cost stranded forever.Open ViewSettlement RunsCost moved off collectors to where it belongs. Anything the rules do not apportion is reported rather than silently stranded.Open RecordsAllocation CyclesDistribution keeps the original cost element; assessment rolls it into one secondary element. The first is honest, the second is readable, and every controlling department argues about which.Open RecordsAllocation SegmentsWho sends, who receives, and what splits between them. Anything less than a 100% sender share leaves a residue on the sender, which is sometimes right and usually a mistake.Open RecordsFixed Allocation SplitWhere a driver is not appropriate: 40% to production, 35% to sales, 25% to admin, because that is what the board agreed.Open ViewAllocation RunsA residue above the threshold means the iteration gave up before converging, and the cost left over is stranded on the sender — so the run says so rather than letting it disappear.Open RecordsCost DriversWhat causes the cost. Headcount and floor area are statistical keys; purchase orders raised, setups performed and inspections carried out are activity-based drivers.Open RecordsDriver ValuesThe driver’s value per receiver per period — a statistical key by any other name.Open

Fund Accounting

Funds, grants, programs and functions on every line, and the rules that put them there — so a clerk keys the cost center and the ledger knows which fund paid and which award it is charged to.

WorkspaceDerivation StudioWrite the rules that derive fund, grant, program and function — conditions in AND/OR groups or an expression, actions that set a value, copy a field, look one up or compute it — and test them against a line before they touch a posting.Open RecordsFundsEach fund is a self-balancing set of accounts with its own restrictions. The type decides the category: governmental, proprietary or fiduciary.Open RecordsGrantsEvery award: who gave it, its Assistance Listing number, its period of performance and the fund it belongs to. A cost outside the period, or in another fund, is refused at posting.Open RecordsPrograms & FunctionsWhat the money was for (a program) and the statement of activities column it reports under (a function).Open RecordsDerivation Rule SetsOne set per thing derived, run in sequence so a later set can read what an earlier one decided. First match stops at the first rule that fires; all applicable lets each refine the last.Open RecordsDerivation RulesEvery rule as a record. The Derivation Studio draws the condition as a builder; here it is the JSON it is saved as.Open RecordsDerivation Lookup TablesOne, two or three key fields to a value: a hundred cost centers to their funds is one table, not a hundred rules.Open RecordsDerivation Lookup RowsA key, or two or three, and the value it gives. * matches anything; the most specific row wins.Open RecordsFund Accounting SettingsWhether every line this company posts must carry a fund, and whether the derivation rules run at all.Open ViewDerived PostingsEvery posted line with its fund, grant, program and function, and which rule put each there.Open RecordsBudget TransfersMoney moved between budget lines or funds during the year, or the adopted amount amended — each one numbered, approved by a second person, and audited. On approval the lines’ planned and available amounts change.Open RecordsGrant ClaimsA reimbursement claim to the grantor for what the grant has spent to the end of the period, less what was claimed before. Approved by a second person, it raises the grantor’s invoice in the grant’s fund, ready to post.Open

Product Costing

What a thing should cost, what it did cost, and why those two numbers differ — split six ways, because each names a different department.

ViewCost EstimatesExplode the bill of material, price it, walk the routing, apply the overhead. Released, the estimate becomes the standard — and a standard that can be edited makes every variance since January a fiction.Open ViewCost ItemisationOne row per input, at whatever level of the bill of material it came from — which is what makes "why does this cost 42.60" answerable rather than merely assertable.Open RecordsCosting RunsSelect, cost, mark, release. Marking and releasing are separate on purpose: a company marks in December and releases on 1 January.Open ViewVariance AnalysisSix categories, because each names a different department: price is purchasing, quantity is production, rate is the cost center, efficiency is the routing. A single "manufacturing variance" tells nobody what to do.Open ViewMaterial LedgerWhat an item ACTUALLY cost in a period, once every purchase price difference and production variance is rolled back in. The only honest answer to "what did the goods we sold in March cost us".Open RecordsCosting VariantsWhere the material price comes from. The same bill of material costed at standard, moving average and last purchase price gives three different answers and all three are defensible.Open RecordsOverhead RulesHow indirect cost is added on top. Crude, universal, and exactly what activity-based costing was invented to replace — which is why both are supported.Open RecordsCost ElementsA GL account seen from the controlling side. A SECONDARY element exists only inside controlling — posting one to a real expense account would double the company’s costs, so the database refuses it.Open RecordsCost ComponentsA cost of 42.60 is not analysable. Split into material, labour, machine, setup and overhead it tells a plant manager which of the five to attack.Open RecordsActivity TypesWhat a cost center provides: machine hours, labour hours, setup, inspection. How a cost center’s cost reaches a product, and the same machinery activity-based costing uses.Open RecordsActivity RatesWhat one hour of that activity costs, from that cost center. The PLANNED rate charges orders all year; the ACTUAL rate is only knowable afterwards, and the difference is what actual costing settles.Open RecordsActivity PostingsOne consumption: this order used 4.2 machine hours from that cost center on that day. The row that carries cost from a cost center to a product.Open ViewCost Center AbsorptionWhat a cost center cost, what it charged out, and what it failed to absorb. Under-absorption is idle capacity, and it is the number a plant manager is actually held to.Open

Landed Cost

Freight, duty and the other costs of getting goods in, spread onto the stock they belong to.

RecordsLanded Cost VouchersFreight, duty, insurance and other charges spread onto the goods receipts they belong to. Add the receipts, enter the charges, preview the spread, then post: the share on stock still on hand raises its cost, the share on stock already issued goes to cost of goods sold.Open RecordsLanded Cost TemplatesWhat a charge usually comes to, for a supplier, an item, or everything — so a receipt can be valued at its landed cost the day it arrives, before the carrier bills. The most specific template wins.Open RecordsLanded Cost Charge TypesThe kinds of charge that become part of what stock cost: freight, duty, insurance, handling, brokerage. Each says how it is usually spread and which accounts it clears and accrues through.Open

Workforce Planning

People are most of the cost base, so the budget is mostly a workforce plan — built on seats rather than names, because a plan on names cannot hold a vacancy.

RecordsWorkforce Cost PlansPeople are between forty and seventy per cent of the cost base, so the budget is mostly a workforce plan whether anybody calls it one or not.Open RecordsPlanned PositionsA line is a POSITION rather than a person, because a plan built on named people cannot represent a vacancy — and a vacancy is the largest single source of variance in a personnel budget.Open ViewWorkforce by PeriodThe plan phased into months, which is what a budget actually needs — the annual number is the sum and the monthly profile is what is compared with payroll.Open

Reporting

Drill-through and the catalog behind it.

Reporting

Executive, management, operational and audit reporting over this module’s records.

ReportReports & AnalyticsThe report catalog for this module, and the models behind it — dimensions and key figures you can rearrange, filter, total and export.Open ReportPredictive & PrescriptiveWhere this module’s measures are heading, how much that projection is worth, and what to do about it while there is still time.Open

Reachable by link

These screens carry no tile on the module page. They are reached from the record they belong to, from a saved view, or by their address — and they behave like any other list once open.

WorkspaceSet a Connection Up by HandFor a corporate file exchange, where there is no sign-in and the endpoint, the directories and the credentials really are typed. Seven steps, each narrowed by the last, asking only what this bank and this channel need.Open RecordsJurisdiction ZonesWhere a jurisdiction applies, by address. The United States problem in one table: special districts do not follow postal boundaries, so a postcode is a hint and not an answer — the same postcode can carry two district rates on opposite sides of a street.Open ViewTax Run StepsEvery step of every run, with who ran it, what it found and who approved it. The wizard is the way to work these; this is for searching across periods.Open

Accounting

Ledger

Working Capital

Revenue & Projects

Close & Compliance

Planning & Control

Reporting

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