Student Lifecycle › Students

Student Records

The record itself: program, advisor, standing, credits, GPA and what is blocking progress.

Where to find it

Module: Student Lifecycle
Group: Recruit & Enrol
Section: Students
Screen: Student Records

Address in the console: /slcm/students

List · 12 columns · 19 fields on its form · 2 of them required · 7 actions

What the list shows

These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.

Column	Kind	Field name
Student	Code	`student_no`
Name	Text	`student_name`
Program	Code	`program_code`
Advisor	Text	`advisor_name`
Load	Status	`enrollment_status`
Credits	Number	`credits_earned`
GPA	Number	`gpa`
Standing	Status	`academic_standing`
Holds	Number	`active_holds`
Alerts	Number	`open_alerts`
Balance	Amount	`balance_due`
Status	Status	`status`

The form

What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.

Field	Type	Choices	Notes
First name required	Text
Last name required	Text
Preferred name	Text
Email	Text
Phone	Text
Date of birth	Date
Nationality	Text
Address	Long text
Emergency contact	Text
Program	Choice	Looked up from existing records
Advisor	Choice	Looked up from existing records
Admit term	Choice	Looked up from existing records
Expected graduation	Choice	Looked up from existing records
Load	Choice	full_time, part_time, not_enrolled
Status	Choice	Configuration list
Residency	Choice	in_state, out_of_state, international
Cohort	Text
Campus	Choice	Looked up from existing records
Portal sign-in	Choice	Looked up from existing records	Links the record to an account so the student can use the portal.

What you can do here

Portal

On each row of the list.

Degree audit primary

On each row of the list.

Transcript

On each row of the list.

Register

On each row of the list. Offered only on records where it applies.

Asks for: Student* Section* Audit only (no credit)

Bill term

On each row of the list. Offered only on records where it applies.

Bill this term

Asks for: Term Due date

Place hold

On each row of the list.

Asks for: Hold type* Reason* Blocks registration Blocks transcript Blocks graduation

To alumni

On each row of the list. Offered only on records where it applies.

Asks for: Graduation year Personal email

* required

The rules that apply here

Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:

Narrowing a list — search, conditions, sort, totals, export and saved views.
What may be changed — the five grounds a record may not be edited on.
Companies and business units — what the switcher above this list is doing to it.
Creating a record — required fields, where choices come from, and how the number is allocated.
Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.

Beside it in Students

Walk through this screen step by step