Recurring Entries & Accruals
An accrual reverses on the first day of the next period; a recurring entry does not. Getting that backwards doubles a cost every month, which is why it is a field rather than a habit.
Where to find it
- Module: Accounting
- Group: Close & Compliance
- Section: Financial Close
- Screen: Recurring Entries & Accruals
Address in the console: /accounting/recurring-entries
List · 11 columns · 17 fields on its form · 3 of them required · 1 action
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Type | Status | entry_type |
| Frequency | Status | frequency |
| Reverses | Yes or no | auto_reverse |
| Amount | Amount | amount |
| Posted to date | Amount | posted_to_date |
| Run | Number | periods_run |
| Complete % | Number | completion_pct |
| Unreversed | Number | unreversed_count |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Type required | Choice | Configuration list | |
| Ledger | Choice | Looked up from existing records | |
| Reverses automatically | Yes or no | True for an accrual, false for a recurring entry. The single most common posting error a close produces. | |
| Reverses on | Choice | next_period_start, next_period_end, specific_date, on_invoice, never | |
| Frequency | Choice | monthly, quarterly, semi_annual, annual, weekly, on_demand | |
| Amount | Number | ||
| Currency | Choice | Looked up from existing records | |
| Total to spread (deferral) | Number | ||
| Over periods | Number | ||
| Amount expression | Text | A formula rather than a constant, evaluated by the same engine the custom-logic layer uses. | |
| From period | Text | ||
| To period | Text | ||
| Cost center | Choice | Looked up from existing records | |
| Memo template | Text | Use {period} for the period code. | |
| Notes | Long text |
What you can do here
Run for a period primary
Reverses last period’s accruals first, then posts this period’s.
Asks for: Period (YYYY-MM)*
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.