Timesheets
Hours worked, priced at the rate in force on the day rather than at whatever is on the placement today. Approving one is the moment money becomes real.
Where to find it
- Module: Talent & Contingent Workforce
- Group: Time & Money
- Section: Time & Money
- Screen: Timesheets
Address in the console: /ats/timesheets
List · 13 columns · 17 fields on its form · 3 of them required · 4 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Timesheet | Code | timesheet_no |
| Worker | Text | candidate_name |
| Client | Text | client_name |
| From | Date | period_start |
| To | Date | period_end |
| Regular | Number | regular_hours |
| Overtime | Number | overtime_hours |
| Total | Number | total_hours |
| Billable | Amount | bill_amount |
| Payable | Amount | pay_amount |
| Margin % | Number | margin_pct |
| Invoice | Code | invoice_no |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Placement required | Choice | Looked up from existing records | |
| Worker | Choice | Looked up from existing records | |
| Client | Choice | Looked up from existing records | |
| Work order | Choice | Looked up from existing records | |
| From required | Date | ||
| To required | Date | ||
| Regular hours | Number | ||
| Overtime hours | Number | ||
| Double-time hours | Number | ||
| Holiday hours | Number | ||
| Paid leave hours | Number | ||
| Currency | Choice | Configuration list | |
| Status | Choice | draft, submitted, approved, rejected, invoiced, paid, void | |
| Client approver | Text | ||
| Rejection reason | Text | ||
| Reference over there | Text | ||
| Notes | Long text |
What you can do here
Submit
Submit for approval
Approve primary
Approve and price these hours
Asks for: Client approver Allow this to exceed the work order budget
Reject
Asks for: Reason*
Create pay record
Work out what the worker is owed
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.