Payment Batches
Money going out. The file is generated in the format the bank accepts — NACHA with its check digits and blocking, or ISO 20022 pain.001 — and transmitting it settles the payables it covers.
Where to find it
- Module: Accounting
- Group: Working Capital
- Section: Banking
- Screen: Payment Batches
Address in the console: /accounting/payment-batches
List · 11 columns · 6 fields on its form · 2 of them required · 6 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Batch | Code | batch_no |
| Drawn on | Code | account_masked |
| Type | Status | payment_type |
| Format | Code | file_format |
| Effective | Date | effective_date |
| Payments | Number | item_count |
| Total | Amount | total_amount |
| File | Yes or no | file_generated |
| Trace | Code | trace_number |
| Journal | Code | journal_no |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Drawn on required | Choice | Looked up from existing records | |
| Connection | Choice | Looked up from existing records | |
| Type | Choice | Configuration list | |
| File format | Choice | Configuration list | |
| Effective date required | Date | ||
| Currency | Text |
What you can do here
Pay open invoices primary
Raise a batch from open invoices
Asks for: Drawn on* Type File format Effective date* Invoices to pay Payments
Approve primary
Asks for confirmation: Approve this batch for release?
Generate file
Generate the payment file
View file
The file as the bank will receive it
Transmit
Hand the file to the bank
Asks for: Trace number
Acknowledge
Record what the bank said
Asks for: The bank accepted it Bank reference Rejection reason
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.