Card Transactions
An unmatched card charge is not an outstanding claim — it is money gone with no explanation, and on a corporate-liability card the company has already paid it.
Where to find it
- Module: Accounting
- Group: Spend & Risk
- Section: Travel & Expense
- Screen: Card Transactions
Address in the console: /accounting/card-transactions
List · 13 columns · 18 fields on its form · 3 of them required · 1 action
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Date | Date | transaction_date |
| Card | Code | card_no_last4 |
| Holder | Text | employee_name |
| Merchant | Text | merchant |
| MCC | Code | merchant_category_code |
| City | Text | city |
| Ccy | Code | currency |
| Amount | Amount | amount |
| Liability | Status | liability |
| Claim | Code | report_no |
| Age | Number | age_days |
| Aged unmatched | Yes or no | aged_unmatched |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Card required | Choice | Looked up from existing records | |
| Holder | Choice | Looked up from existing records | |
| The scheme's own id | Text | What stops a re-imported statement doubling every charge. | |
| Date required | Date | ||
| Posted | Date | ||
| Merchant | Text | ||
| Merchant category code | Text | ||
| City | Text | ||
| Country | Text | ||
| Currency | Choice | Looked up from existing records | |
| Amount required | Number | ||
| Billed in | Text | ||
| Billed amount | Number | ||
| Exchange rate | Number | ||
| Claim line | Choice | Looked up from existing records | |
| Dispute reason | Long text | ||
| Statement | Text | ||
| Statement date | Date |
What you can do here
Match to claims primary
On amount, date, employee and card. Anything ambiguous is left unmatched rather than guessed — a wrongly matched charge is worse than an unmatched one, because it looks explained.
Asks for: Amount tolerance Day window
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.