Mileage Rates
Tiered, because 45p for the first 10,000 miles and 25p after is the normal case in several countries — and applying the headline rate to everything overpays. Per diem rates live with the rest of Travel & Expense, in Supply Chain.
Where to find it
- Module: Accounting
- Group: Spend & Risk
- Section: Travel & Expense
- Screen: Mileage Rates
Address in the console: /accounting/mileage-rates
List · 12 columns · 16 fields on its form · 4 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Country | Text | country |
| Vehicle | Text | vehicle_type |
| Grade | Text | grade |
| From | Number | tier_from |
| To | Number | tier_to |
| Rate | Amount | amount |
| Per | Code | unit |
| Tax free to | Amount | tax_free_rate |
| From | Date | valid_from |
| Active | Yes or no | is_active |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Country | Text | ||
| Region | Text | ||
| Grade | Text | ||
| Vehicle type | Text | ||
| Currency | Choice | Looked up from existing records | |
| Rate required | Number | ||
| Per | Choice | km, mile | |
| Band from | Number | Measured on the claimant's running total for the year. | |
| Band to | Number | ||
| Tax-free rate | Number | Anything above it is a benefit in kind and has to reach payroll. | |
| Published by | Text | ||
| Valid from required | Date | ||
| Valid to | Date | ||
| Active | Yes or no |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.