Travel Bookings
What was actually booked, against the lowest compliant fare — the only honest measure of travel policy savings, and one almost nobody records.
Where to find it
- Module: Accounting
- Group: Spend & Risk
- Section: Travel & Expense
- Screen: Travel Bookings
Address in the console: /accounting/travel-bookings
List · 15 columns · 27 fields on its form · 2 of them required · 1 action
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Booking | Code | booking_no |
| Type | Status | booking_type |
| Traveller | Text | employee_name |
| Vendor | Text | vendor_name |
| From | Text | from_location |
| To | Text | to_location |
| Departs | Date and time | depart_at |
| Class | Status | cabin_class |
| Amount | Amount | amount |
| Lowest fare | Amount | lowest_fare |
| Saving | Amount | savings |
| CO₂ kg | Number | co2_kg |
| Unused credit | Yes or no | has_unused_credit |
| Credit expires in | Number | days_to_credit_expiry |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Travel request | Choice | Looked up from existing records | |
| Traveller | Choice | Looked up from existing records | |
| Type required | Choice | flight, hotel, rail, car, transfer, visa, insurance, other | |
| Supplier | Choice | Looked up from existing records | |
| Vendor | Text | ||
| Confirmation number | Text | ||
| Ticket number | Text | ||
| PNR | Text | ||
| From | Text | ||
| To | Text | ||
| Departs | Date and time | ||
| Arrives | Date and time | ||
| Nights | Number | ||
| Cabin class | Text | ||
| Currency | Choice | Looked up from existing records | |
| Amount required | Number | ||
| Tax | Number | ||
| Lowest compliant fare | Number | What it would have cost at the cheapest option that was offered. The difference is the savings figure. | |
| Refundable | Yes or no | ||
| Used | Yes or no | ||
| Unused credit | Number | ||
| Credit expires | Date | An unused ticket is money with a date after which it evaporates. | |
| CO₂ (kg) | Number | ||
| Paid by | Choice | corporate_card, personal_card, central_billing, invoice, cash | |
| Corporate card | Choice | Looked up from existing records | |
| Source | Choice | manual, agency_feed, online_booking, card_feed, import | |
| Notes | Long text |
What you can do here
Unused ticket credits
Tickets the company has paid for, nobody used, and which stop being money on a date.
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.