Receipts
A receipt arrives before the claim — photographed at the restaurant. What was read off it is kept apart from what was typed so a mismatch is visible, and the image fingerprint is the cheapest duplicate check there is.
Where to find it
- Module: Accounting
- Group: Spend & Risk
- Section: Travel & Expense
- Screen: Receipts
Address in the console: /accounting/expense-receipts
List · 12 columns · 14 fields on its form · 2 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Uploaded | Date and time | created_at |
| Claimant | Text | employee_name |
| File | Text | file_name |
| Merchant (read) | Text | extracted_merchant |
| Date (read) | Date | extracted_date |
| Amount (read) | Amount | extracted_amount |
| Confidence | Number | extraction_confidence |
| Claim | Code | report_no |
| Claimed | Amount | claimed_amount |
| Variance | Amount | match_variance |
| Copies | Number | copies |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Claimant | Choice | Looked up from existing records | |
| File name | Text | ||
| File | Text | ||
| Type | Text | ||
| Content hash | Text | Two byte-identical images are the same receipt claimed twice. | |
| Merchant read from it | Text | ||
| Date read from it | Date | ||
| Amount read from it | Number | ||
| Currency read from it | Text | ||
| Tax read from it | Number | ||
| Tax number read from it | Text | Without it an authority may refuse the reclaim. | |
| Extraction confidence | Number | ||
| Extracted by | Text | ||
| Claim line | Choice | Looked up from existing records |
What you can do here
Find duplicates
Byte-identical images. That is the same receipt, not a similar one.
Match to a line primary
Anything ambiguous is left alone rather than guessed: a receipt on the wrong line looks like evidence and is not.
Asks for: Amount tolerance Day window
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.