Payroll Runs
A read-only list in HRMS → Pay Processing. The records are written by the work that produces them; this screen is where you read them, narrow them and take them somewhere else.
Where to find it
- Module: HRMS
- Group: Payroll
- Section: Pay Processing
- Screen: Payroll Runs
Address in the console: /hrms/payroll-runs
Read-only list · 7 columns · 8 actions
This list is read-only: its records are written by the work that produces them. A correction, where one is possible at all, is made where the record was created.
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Run | Code | run_no |
| From | Date | period_start |
| To | Date | period_end |
| Pay date | Date | pay_date |
| Gross | Amount | total_gross |
| Net | Amount | total_net |
| Status | Status | status |
What you can do here
Calculate payroll primary
Gross to net from approved time or salary, the taxes and contributions of the country each employee is paid in, and their deductions.
Asks for: Pay group* Pay period Period start* Period end* Pay date*
Off-cycle payroll
Pays one person outside the regular cycle. The run waits for approval like any other.
Asks for: Pay group* Kind of run* Employee* Earning* Amount Reason Period start* Period end* Pay date*
Approve
Asks for confirmation: Approve this run? Segregation of duties blocks the calculator from approving.
Approve (admin override)
Asks for confirmation: Override segregation of duties as an administrator? The override is audited.
Post to GL primary
Asks for confirmation: Post wages, employer taxes, and payables to the general ledger?
Send back
Asks for confirmation: Send this approved run back to calculated? It will need approving again.
Cancel run
Asks for confirmation: Cancel this run? Its year-to-date amounts, retro pay and budget commitment are released, and the period can be calculated again.
Create pay file
Asks for confirmation: Make the net-pay file for the bank? Each employee is paid to the accounts in force for this run’s pay period; anybody without one is listed to be paid by check. Download it from Pay Files.
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.