HRMS › Payroll
Pay Setup
What money is called, who is paid when, and what the tax depends on.
In HRMS → Payroll · 9 screens
RecordsEarning CodesWhat money is called, how each kind is worked out, and whether it counts as wages.OpenRecordsDeduction CodesWhat comes out, in what order, and which taxes it reduces before it does.OpenRecordsPay GroupsWho is paid together, how often, and which engine calculates them.OpenRecordsPay CalendarThe periods a pay group is paid for, and when each one is paid.OpenRecordsWithholding (W-4)What each employee has told the employer to withhold. Nothing can be calculated for somebody with no setup on file.OpenRecordsLocal Tax AssignmentsThe cities, counties, school districts and PSDs each employee is taxed by, as a resident or as somebody who works there. The work and home locality on the employee record count as assignments too; this is for anything more.OpenRecordsRecurring EarningsPay that repeats every period without being re-entered.OpenRecordsEmployee DeductionsWhat comes out of a particular person’s pay, including garnishments and loans.OpenRecordsPayroll Tax AccountsWhich liability account each kind of tax is owed on when a payroll is posted. Anything left on 2110 stays where it always was.Open
Columns, fields and actions
| Screen | Kind | What it is | Columns | Fields | Actions |
|---|---|---|---|---|---|
| Earning Codes | List | What money is called, how each kind is worked out, and whether it counts as wages. | 9 | 16 | 0 |
| Deduction Codes | List | What comes out, in what order, and which taxes it reduces before it does. | 8 | 18 | 0 |
| Pay Groups | List | Who is paid together, how often, and which engine calculates them. | 8 | 13 | 1 |
| Pay Calendar | List | The periods a pay group is paid for, and when each one is paid. | 8 | 9 | 1 |
| Withholding (W-4) | List | What each employee has told the employer to withhold. Nothing can be calculated for somebody with no setup on file. | 9 | 16 | 0 |
| Local Tax Assignments | List | The cities, counties, school districts and PSDs each employee is taxed by, as a resident or as somebody who works there. The work and home locality on the employee record count as assignments too; this is for anything more. | 9 | 10 | 0 |
| Recurring Earnings | List | Pay that repeats every period without being re-entered. | 9 | 11 | 0 |
| Employee Deductions | List | What comes out of a particular person’s pay, including garnishments and loans. | 9 | 10 | 0 |
| Payroll Tax Accounts | List | Which liability account each kind of tax is owed on when a payroll is posted. Anything left on 2110 stays where it always was. | 5 | 5 | 0 |