Depreciation Keys
The arithmetic: the method, the rate, what happens in the first period, and whether it switches. Declining balance that switches to straight line is MACRS, and is configuration rather than code because the rates change by statute.
Where to find it
- Module: Accounting
- Group: Ledger
- Section: Asset Accounting
- Screen: Depreciation Keys
Address in the console: /accounting/depreciation-keys
List · 7 columns · 11 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Key | Code | code |
| Name | Text | name |
| Method | Status | method |
| Factor % | Number | declining_factor |
| Switches | Yes or no | switch_to_straight_line |
| First period | Status | period_convention |
| In use | Number | usage_count |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Method required | Choice | Configuration list | |
| Declining factor % | Number | 200 is double declining. Ignored by straight line. | |
| Switch to straight line when it gives more | Yes or no | Without the switch a declining balance never finishes. | |
| First-period convention | Choice | Configuration list | Where two systems’ depreciation figures diverge more often than anywhere else. |
| May depreciate below salvage | Yes or no | ||
| First-year allowance % | Number | ||
| Base unit | Text | For units of production: what the asset is expected to produce. | |
| Active | Yes or no | ||
| Description | Long text |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.