Accounting › Treasury
Guarantees & Letters of Credit
Not on the balance sheet and absolutely on the risk register: a performance bond that expires unrenewed loses the contract it secured.
Where to find it
- Module: Accounting
- Group: Working Capital
- Section: Treasury
- Screen: Guarantees & Letters of Credit
Address in the console: /accounting/bank-guarantees
List · 14 columns · 26 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Guarantee | Code | guarantee_no |
| Name | Text | name |
| Type | Status | guarantee_type |
| Direction | Status | direction |
| Beneficiary | Text | beneficiary |
| Currency | Code | currency |
| Amount | Amount | amount |
| Current | Amount | current_amount |
| Cash margin | Amount | cash_margin |
| Expires | Date | expiry_date |
| Days | Number | days_to_expiry |
| Decide now | Yes or no | renewal_decision_due |
| Lapsed | Yes or no | has_lapsed |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Name required | Text | ||
| Type required | Choice | Configuration list | |
| Direction | Choice | issued, received | |
| Issuing bank | Text | ||
| Bank account | Choice | Looked up from existing records | |
| Beneficiary | Text | ||
| Customer | Choice | Looked up from existing records | |
| Supplier | Choice | Looked up from existing records | |
| Project | Choice | Looked up from existing records | |
| Job contract | Choice | Looked up from existing records | |
| Currency | Choice | Looked up from existing records | |
| Amount required | Number | ||
| Current amount | Number | ||
| Steps down as the contract progresses | Yes or no | ||
| Issued | Date | ||
| Effective | Date | ||
| Expires | Date | ||
| Claim period (days) | Number | ||
| Cash margin held | Number | Restricted cash: it must not be counted as available. | |
| Commission % | Number | ||
| Commission paid | Number | ||
| Renews automatically | Yes or no | One that renews forever costs a fee every year; one that is forgotten loses the contract. | |
| Renewal notice (days) | Number | ||
| Reference | Text | ||
| Document | Text | ||
| Notes | Long text |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.