Budget Transfers
Money moved between budget lines or funds during the year, or the adopted amount amended — each one numbered, approved by a second person, and audited. On approval the lines’ planned and available amounts change.
Where to find it
- Module: Accounting
- Group: Planning & Control
- Section: Fund Accounting
- Screen: Budget Transfers
Address in the console: /accounting/budget-transfers
List · 18 columns · 7 fields on its form · 3 of them required · 4 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Number | Code | transfer_no |
| Date | Date | transfer_date |
| Kind | Status | kind |
| From budget | Code | from_budget_code |
| From account | Code | from_account_no |
| From cost center | Code | from_cost_center |
| To budget | Code | to_budget_code |
| To account | Code | to_account_no |
| To cost center | Code | to_cost_center |
| Amount | Amount | amount |
| Reason | Text | reason |
| Resolution / ordinance | Text | reference |
| From: before | Amount | from_before |
| From: after | Amount | from_after |
| To: before | Amount | to_before |
| To: after | Amount | to_after |
| Decision note | Text | decision_note |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Kind required | Choice | Transfer between lines, Supplement (increase a line), Reduction (decrease a line) | |
| Date | Date | ||
| From budget line | Choice | Looked up from existing records | For a transfer or a reduction. |
| To budget line | Choice | Looked up from existing records | For a transfer or a supplement. |
| Amount required | Number | ||
| Reason required | Long text | ||
| Council resolution or ordinance | Text |
What you can do here
Submit primary
Asks for confirmation: Submit this budget transfer for approval? It cannot be changed once submitted.
Approve primary
Approved by somebody other than the person who submitted it.
Asks for: Note
Reject
Asks for: Why*
Cancel
Asks for confirmation: Cancel this budget transfer?
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.