Accounting › Fund Accounting
Funds
Each fund is a self-balancing set of accounts with its own restrictions. The type decides the category: governmental, proprietary or fiduciary.
Where to find it
- Module: Accounting
- Group: Planning & Control
- Section: Fund Accounting
- Screen: Funds
Address in the console: /accounting/funds
List · 8 columns · 10 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Type | Status | fund_type |
| Category | Status | fund_category |
| Fund balance | Status | balance_class |
| Major | Yes or no | is_major |
| Grants | Number | grant_count |
| Active | Yes or no | is_active |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Fund type required | Choice | General, Special revenue, Capital projects, Debt service, Permanent, Enterprise, Internal service, Trust, Custodial | GASB 34 fund types. Governmental, proprietary or fiduciary follows from the type. |
| Fund balance class | Choice | nonspendable, restricted, committed, assigned, unassigned | |
| Major fund | Yes or no | ||
| Restriction | Long text | What the money may be spent on, in the words of the statute or the award. | |
| Valid from | Date | ||
| Valid to | Date | ||
| Active | Yes or no | ||
| Description | Long text |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.
Beside it in Fund Accounting
WorkspaceDerivation StudioOpenRecordsGrantsOpenRecordsPrograms & FunctionsOpenRecordsDerivation Rule SetsOpenRecordsDerivation RulesOpenRecordsDerivation Lookup TablesOpenRecordsDerivation Lookup RowsOpenRecordsFund Accounting SettingsOpenViewDerived PostingsOpenRecordsBudget TransfersOpenRecordsGrant ClaimsOpen