Accounting › General Ledger
Chart of Accounts
A list in Accounting → General Ledger. Records can be created and corrected here, under the rules in What may be changed.
Where to find it
- Module: Accounting
- Group: Ledger
- Section: General Ledger
- Screen: Chart of Accounts
Address in the console: /accounting/gl-accounts
List · 5 columns · 5 fields on its form · 2 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Account | Code | account_no |
| Name | Text | name |
| Type | Status | account_type |
| Postable | Yes or no | is_postable |
| Posting role | Status | posting_role |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Account number | Text | Left blank, the platform allocates the next one from the number range. | |
| Name required | Text | ||
| Type required | Choice | Configuration list | |
| Postable | Yes or no | ||
| Posting role | Choice | — none —, Accounts receivable, Accounts payable, Cash / bank, Revenue (default), Expense (default, non-PO), GR/IR accrual, Procurement budget (requisitions and orders), Sales tax / VAT payable, Exchange gain / loss, Inventory, Cost of goods sold, Salaries and wages expense, Wages payable, Payroll taxes payable, Employer payroll tax expense, Benefit deductions payable, Fixed assets, Accumulated depreciation, Depreciation expense, Inventory adjustment, Production variance, Maintenance cost, Field service parts, Travel, Professional services, Landed cost clearing, Landed cost accrual, Input tax recoverable, Output tax (tax return), Contract liability (deferred revenue), Service revenue, Intercompany expense, Staffing revenue, Cost of placements, Purchase discounts taken, Allocation clearing, Cost allocation (distribution), Finished goods inventory, Work in process, Travel advances, Employee reimbursements payable, Scrap and shrinkage, Opening balance equity, Impairment loss, Revaluation reserve, Asset acquisition clearing, Intercompany receivable, Intercompany payable, Assets under construction, Project cost clearing, Due to other funds, Due from other funds, Labor absorption (payroll clearing), Tax payable on the return, Tax refundable on the return, Right-of-use asset, Lease liability, Rent / lease cost, Interest expense, Right-of-use depreciation, Gain on disposal / modification, Loss on disposal / modification, Unrealised exchange gain, Unrealised exchange loss | Set this when the account does a job the system posts to automatically — the receivable, inventory, GR/IR, wages payable. One account per role. |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.