Accounting › Leases
Lease Charges
The charges that are not the rent: service charge, tax, insurance, marketing levy, parking. Each with its own basis, frequency and account.
Where to find it
- Module: Accounting
- Group: Recognition
- Section: Leases
- Screen: Lease Charges
Address in the console: /accounting/lease-charges
List · 10 columns · 18 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Lease | Code | lease_no |
| Line | Number | line_no |
| Type | Status | charge_type |
| Name | Text | name |
| Basis | Status | basis |
| Amount | Amount | amount |
| Frequency | Status | frequency |
| Budget | Amount | budget_amount |
| Actual | Amount | actual_amount |
| Active | Yes or no | is_active |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Lease required | Choice | Looked up from existing records | |
| Line | Number | ||
| Type required | Choice | Configuration list | |
| Name required | Text | ||
| Basis | Choice | fixed, per_sqm, per_unit, pct_of_rent, pct_of_turnover, actual_cost, metered | |
| Amount | Number | ||
| Rate % | Number | ||
| Frequency | Choice | monthly, quarterly, semi_annual, annual, on_demand | |
| Currency | Choice | Looked up from existing records | |
| Account | Choice | Looked up from existing records | |
| Tax code | Text | ||
| Billed on budget, settled on actual | Yes or no | The most argued-about number in commercial property, which is why both figures are kept. | |
| Budget amount | Number | ||
| Actual amount | Number | ||
| From | Date | ||
| To | Date | ||
| Active | Yes or no | ||
| Notes | Long text |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.