HRMS › Pay Setup
Deduction Codes
What comes out, in what order, and which taxes it reduces before it does.
Where to find it
Address in the console: /hrms/deduction-codes
List · 8 columns · 17 fields on its form · 2 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Category | Status | category |
| Cuts income tax | Yes or no | reduces_fit |
| Cuts FICA | Yes or no | reduces_fica |
| Employer | Yes or no | employer_paid |
| Annual limit | Amount | annual_limit |
| Order | Number | priority |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Category | Choice | Configuration list | |
| Worked out as | Choice | flat_amount, percent_of_gross, percent_of_net, tiered, schedule | |
| Amount | Number | ||
| Percent | Number | ||
| Reduces federal income tax | Yes or no | ||
| Reduces FICA | Yes or no | ||
| Reduces state income tax | Yes or no | ||
| Paid by the employer | Yes or no | ||
| Employer match % | Number | ||
| Match capped at % of pay | Number | ||
| Annual limit | Number | ||
| Order taken | Number | Lower is taken first. Garnishments come before voluntary deductions. | |
| Cap as % of disposable earnings | Number | ||
| W-2 box | Text | ||
| Active | Yes or no |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.