HRMS › Pay Setup
Earning Codes
What money is called, and how each kind is taxed. The three tax flags are the whole calculation: a 401(k) deferral escapes income tax but not FICA.
Where to find it
Address in the console: /hrms/earning-codes
List · 9 columns · 16 fields on its form · 2 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Category | Status | category |
| x | Number | multiplier |
| Income tax | Yes or no | subject_to_fit |
| FICA | Yes or no | subject_to_fica |
| Supplemental | Yes or no | supplemental |
| W-2 box | Code | w2_box |
| Active | Yes or no | is_active |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Category | Choice | Configuration list | |
| Worked out as | Choice | rate_times_hours, flat_amount, percent_of_base, salary_proration, unit_rate | |
| Multiplier | Number | 1.5 for overtime, 2 for double time. | |
| Subject to federal income tax | Yes or no | ||
| Subject to FICA | Yes or no | ||
| Subject to FUTA | Yes or no | ||
| Subject to state income tax | Yes or no | ||
| Imputed income | Yes or no | Taxed but never paid — a company car, group life over $50k. | |
| Counts toward the overtime regular rate | Yes or no | ||
| Supplemental | Yes or no | Withheld at the flat supplemental rate rather than through the tables. | |
| W-2 box | Text | ||
| GL account | Text | ||
| Sort order | Number | ||
| Active | Yes or no |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.