HRMS › Pay Setup
Withholding (W-4)
What each employee has told the employer to withhold. Nothing can be calculated for somebody with no setup on file.
Where to find it
Address in the console: /hrms/employee-tax-setup
List · 9 columns · 11 fields on its form · 2 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| ID | Code | employee_no |
| Employee | Text | employee_name |
| Jurisdiction | Status | jurisdiction |
| Filing status | Status | filing_status |
| 2(c) | Yes or no | multiple_jobs |
| Dependents | Amount | dependents_amount |
| Extra | Amount | extra_withholding |
| From | Date | effective_from |
| Source | Status | source |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Employee required | Choice | Looked up from existing records | |
| Jurisdiction | Text | federal, or a state code. | |
| Effective from required | Date | ||
| Filing status | Choice | Configuration list | |
| Multiple jobs or spouse works (step 2c) | Yes or no | ||
| Dependents claimed (step 3) | Number | ||
| Other income (step 4a) | Number | ||
| Deductions (step 4b) | Number | ||
| Extra withholding a period (step 4c) | Number | ||
| Claims exemption | Yes or no | ||
| Signed on | Date |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.