Pay Groups
Who is paid together, how often, and which engine calculates them.
Where to find it
Address in the console: /hrms/pay-groups
List · 8 columns · 13 fields on its form · 2 of them required · 1 action
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Name | Text | name |
| Country | Text | country |
| Frequency | Status | pay_frequency |
| Calculated by | Status | calculation_mode |
| Tax engine | Text | tax_engine_name |
| Payroll engine | Text | payroll_engine_name |
| People | Number | employees |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Name required | Text | ||
| Country | Text | ||
| Currency | Text | ||
| Frequency | Choice | Configuration list | |
| Calculated by | Choice | internal, external_tax, outsourced | Internal uses TRANXACT. External tax sends the wages to a tax engine. Outsourced means the whole payroll runs at ADP or the like. |
| Legal entity | Text | ||
| Employer tax reference | Text | The employer’s number with the tax or social insurance authority. | |
| MHRSD establishment number | Text | The labour office establishment number (1-234567) the WPS salary file is filed under. | |
| Paying bank (SARIE code) | Text | RJHI, NCBK, RIBL… the bank salaries are paid from. | |
| Paying account IBAN | Text | ||
| Overtime rule | Choice | Looked up from existing records | Empty: the overtime rules decide by where people work. Chosen: this rule governs everybody in the group. |
| Active | Yes or no |
What you can do here
Generate pay calendar
Adds the year’s pay periods at the group’s frequency. Periods already there are kept.
Asks for: Year* First period starts Paid days after the period ends Time cut-off, days before the period ends
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.