Certifications & Licenses
What each person holds and when it expires. Alerts go at 90, 60 and 30 days and on expiry, and a renewal task is raised.
Where to find it
- Module: HRMS
- Group: Learning & Development
- Section: Certifications & Skills
- Screen: Certifications & Licenses
Address in the console: /hrms/employee-credentials
List · 12 columns · 13 fields on its form · 2 of them required · 2 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| No. | Code | credential_no |
| Employee | Code | employee_no |
| Name | Text | employee_name |
| Type | Status | credential_type |
| Credential | Text | name |
| Issued by | Text | issuing_body |
| Expires | Date | expires_on |
| Days left | Number | days_to_expiry |
| Status | Status | status |
| Required | Yes or no | is_required |
| Verified | Yes or no | verified |
| Renewal | Status | renewal_status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Employee required | Choice | Looked up from existing records | |
| Type | Choice | certification, license | |
| Name required | Text | ||
| Issued by | Text | ||
| Number | Text | ||
| Jurisdiction | Text | ||
| Issued | Date | ||
| Expires | Date | ||
| Required for the job | Yes or no | ||
| Renewal course | Choice | Looked up from existing records | Enrolled automatically when the renewal task is raised. |
| Skill it confirms | Choice | Looked up from existing records | |
| Status | Choice | active, pending, revoked | Expiring and expired follow from the expiry date. |
| Notes | Long text |
What you can do here
Renew primary
Asks for: New expiry* Issued New number
Verify
Asks for confirmation: Mark this credential verified against the evidence?
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.