Identifiers & Right to Work
Passports, visas, work permits and licences. The status follows the expiry date, and the consequence column is what makes a lapse stop work rather than merely be noticed.
Where to find it
- Module: HRMS
- Group: More
- Section: Reachable by link
- Screen: Identifiers & Right to Work
Address in the console: /hrms/person-identifiers
List · 10 columns · 16 fields on its form · 2 of them required
This screen carries no tile on the module page. It is reached from the record it belongs to, from a saved view, or by its address.
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Person | Text | person_name |
| Document | Status | identifier_type |
| Ends | Code | number_last4 |
| Issued by | Text | issuing_country |
| Expires | Date | expires_on |
| Status | Status | status |
| Right to work | Yes or no | grants_right_to_work |
| On expiry | Status | on_expiry |
| In force from | Date | effective_from |
| Until | Date | effective_to |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Person required | Choice | Looked up from existing records | |
| Document required | Choice | passport, national_id, tax_id, social_security, visa, work_permit, residence_permit, driving_licence, professional_licence, union_membership, iqama, aadhaar, pan, emirates_id, other | |
| Last four characters | Text | The full number is encrypted. This is what a screen shows. | |
| Issuing country | Text | ||
| Issuing authority | Text | ||
| Issued | Date | ||
| Expires | Date | ||
| Grants the right to work | Yes or no | ||
| Restrictions | Long text | ||
| Maximum hours per week | Number | ||
| Tied to this employer | Yes or no | ||
| Warn this many days before | Number | ||
| When it expires | Choice | ignore, alert, suspend_work, block_payroll | |
| Verified on | Date | ||
| In force from | Date | The date this version of the row takes effect. Leave it as today unless you are dating a change ahead. | |
| Until | Date | Leave empty for open-ended. Setting it ends this version rather than deleting it. |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.