HRMS › People
Positions
The seats on the organization chart: each one a job, in a department and a location, with the headcount it is budgeted for and the grade it is paid in. People are hired into positions.
Where to find it
Address in the console: /hrms/positions
List · 11 columns · 11 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Code | Code | code |
| Title | Text | title |
| Department | Text | department |
| Job | Code | job_code |
| Location | Code | location_code |
| Cost center | Code | cost_center_code |
| Grade | Code | grade_code |
| Budget | Number | headcount_budget |
| Status | Status | status |
| In force from | Date | effective_from |
| Department listed | Yes or no | department_listed |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Code required | Text | ||
| Title required | Text | ||
| Department required | Choice | Configuration list | One of the company’s departments. An administrator adds a department under Platform › Configuration Lists › Departments. |
| Job | Choice | Looked up from existing records | The job in the job catalogue this position is a seat of. |
| Location | Choice | Looked up from existing records | The site or plant where the position is based. |
| Cost center | Choice | Looked up from existing records | |
| Grade | Choice | Looked up from existing records | The salary grade the seat is paid in. Pay position measures everybody in it against this range. |
| Headcount budget | Number | ||
| Grant | Choice | Looked up from existing records | Time worked in this seat is charged to this grant (and its fund) unless the hours say otherwise. |
| Fund | Choice | Looked up from existing records | |
| Program | Choice | Looked up from existing records |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.