HRMS › Tax & Filing
State Programs
What employees pay into in the state they work in: disability, family and paid leave, long-term care, employee unemployment — each with its own wage base, and each a line on the payslip and an entry in W-2 box 14.
Where to find it
- Module: HRMS
- Group: Payroll
- Section: Tax & Filing
- Screen: State Programs
Address in the console: /hrms/state-payroll-programs
List · 9 columns · 14 fields on its form · 4 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Year | Number | tax_year |
| State | Code | state_code |
| Code | Code | program_code |
| Program | Text | name |
| Employee | Number | employee_rate |
| Employer | Number | employer_rate |
| Wage base | Amount | wage_base |
| Box 14 | Text | box14_label |
| Source | Text | source_note |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Tax year required | Number | ||
| State code required | Text | ||
| Code required | Text | SDI, TDI, FLI, PFL, PFML, FAMLI, LTC or UI. | |
| Name required | Text | ||
| Kind | Choice | disability, family_leave, paid_leave, long_term_care, unemployment, other | |
| Employee rate | Number | ||
| Employer rate | Number | ||
| Annual wage base | Number | Empty for no ceiling. | |
| Employee maximum a week | Number | ||
| Weekly wage ceiling | Number | ||
| Charged on | Choice | fica_wages, state_wages, gross | |
| W-2 box 14 label | Text | ||
| Source | Long text | ||
| Active | Yes or no |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.