Pay Files
Each payroll run’s net-pay file for the bank, every version kept with its checksum and control totals. Made from Payroll Runs > Create pay file.
Where to find it
- Module: HRMS
- Group: Payroll
- Section: Pay Processing
- Screen: Pay Files
Address in the console: /hrms/pay-files
Read-only list · 14 columns · 4 actions
This list is read-only: its records are written by the work that produces them. A correction, where one is possible at all, is made where the record was created.
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Run | Code | run_no |
| Version | Number | version |
| Format | Text | format_label |
| Status | Status | status |
| Value date | Date | effective_date |
| Employees | Number | employee_count |
| Entries | Number | entry_count |
| Total | Amount | total_amount |
| Paid by check | Number | exception_count |
| Entry hash | Code | entry_hash |
| SHA-256 | Code | sha256 |
| Made by | Text | created_by_name |
| Made | Date and time | created_at |
| Bank took it | Date and time | confirmed_at |
What you can do here
Download primary
Paid by check
Employees this file does not pay, and why: they are paid by check
Regenerate
Asks for confirmation: Make a new version of this file? This one is superseded: do not send it to the bank.
Bank took it
Asks for confirmation: Confirm the bank accepted this file? The payroll run is marked paid.
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.