HRMS › Time & Attendance
Time Entries
A list in HRMS → Time & Attendance. Records can be created and corrected here, under the rules in What may be changed.
Where to find it
- Module: HRMS
- Group: Time & Leave
- Section: Time & Attendance
- Screen: Time Entries
Address in the console: /hrms/time-entries
List · 13 columns · 11 fields on its form · 3 of them required
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Employee | Text | employee_name |
| Date | Date | work_date |
| Hours | Number | hours |
| Type | Status | entry_type |
| From | Status | source |
| Grant | Code | grant_code |
| Fund | Code | fund_code |
| Program | Code | program_code |
| Property | Code | location_code |
| Cost center | Code | cost_center_code |
| Department | Text | department |
| Premium | Code | premium_earning_code |
| Status | Status | status |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| Employee required | Choice | Looked up from existing records | |
| Work date required | Date | ||
| Hours required | Number | ||
| Type | Choice | regular, overtime, oncall, holiday | Overtime pays 1.5×, holiday 2× in payroll. |
| Grant | Choice | Looked up from existing records | Empty: the position’s grant. A grant brings its own fund. |
| Fund | Choice | Looked up from existing records | |
| Program | Choice | Looked up from existing records | |
| Property / site | Choice | Looked up from existing records | |
| Cost center | Choice | Looked up from existing records | |
| Department | Choice | Configuration list | Empty: the position’s department. |
| Status | Choice | submitted, approved, rejected |
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.