Candidates
Everybody who has been in front of this company for a post, whether they applied or were found. Somebody already employed here is marked internal, which is what makes an internal move visible as one.
Where to find it
- Module: HRMS
- Group: Hiring
- Section: Recruiting & Onboarding
- Screen: Candidates
Address in the console: /hrms/candidates
List · 15 columns · 16 fields on its form · 2 of them required · 4 actions
What the list shows
These are the columns of the list, in the order they are drawn. Any of them can be sorted on, filtered on, hidden, or exported.
| Column | Kind | Field name |
|---|---|---|
| Candidate | Code | candidate_no |
| First | Text | first_name |
| Last | Text | last_name |
| Text | email | |
| Phone | Text | phone |
| City | Text | city |
| Currently with | Text | current_employer |
| Currently | Text | current_title |
| Years | Number | years_experience |
| Source | Status | source |
| Internal | Yes or no | is_internal |
| Rating | Number | rating |
| Active | Yes or no | is_active |
| No email | Yes or no | email_opt_out |
| No texts | Yes or no | sms_opt_out |
The form
What is asked for when a record is created here. Required fields are marked; a choice drawn from a configuration list is one an administrator can extend without a release.
| Field | Type | Choices | Notes |
|---|---|---|---|
| First name required | Text | ||
| Last name required | Text | ||
| Text | |||
| Phone | Text | ||
| City | Text | ||
| Country | Text | ||
| Current employer | Text | ||
| Current title | Text | ||
| Years of experience | Number | ||
| How they came to us | Text | ||
| Already works here | Yes or no | ||
| Employee record | Choice | Looked up from existing records | |
| Talent pool | Text | ||
| Rating | Number | ||
| Notes | Long text | ||
| Active | Yes or no |
What you can do here
Apply to a posting primary
Asks for: Open posting* How they applied Cover note
Send a message
Choose a message, or write your own. Merge fields work in your own words too. A candidate who opted out is not written to on that channel; the attempt is kept on their history.
Asks for: Message By Subject Or your own words
Messages
Opt out or in
What the candidate has asked not to be sent
Asks for: No email No text messages How they asked
* required
The rules that apply here
Everything on this screen obeys the platform rules rather than rules of its own. The ones worth knowing before you use it:
- Narrowing a list — search, conditions, sort, totals, export and saved views.
- What may be changed — the five grounds a record may not be edited on.
- Companies and business units — what the switcher above this list is doing to it.
- Creating a record — required fields, where choices come from, and how the number is allocated.
- Importing a spreadsheet — this screen accepts one, and it runs through the same rules as typing.