Employee names and duplicate employees

Names are saved trimmed and checked as you type; an email or a name already used by another employee is held back as a possible duplicate.

• First and last names are saved without spaces at either end and with one space between words, whichever screen created the employee (the form, hiring from an offer, an import).
• A name may contain letters in any alphabet (Arabic and accented letters included), spaces, hyphens, apostrophes and full stops. Anything else is marked under the box as you type and refused on Save.
• Saving an employee whose work email already belongs to another current employee, or whose name matches another current employee, stops and names the match and why (the same email, the same name).
• Open the existing record instead, or choose Create anyway and say why they are different people. The reason is kept in both records' history.
• HRMS, Workforce, Possible Duplicate Employees lists employees that share an email or a name with another, so earlier duplicates can be reviewed.