My approvals
Every purchase order, requisition or quotation waiting for your signature, decided without needing the module it belongs to.
When an approval rule routes a purchase order or a purchase requisition to you — by name, by a role you hold, or up your reporting line — it is yours to decide whether or not your roles open Supply Chain. A finance officer asked to sign a purchase order does not need, and is not given, the purchasing screens to do it.
- An orange count in the top bar ("2 approvals") appears whenever something is waiting for you, and opens My approvals. The approval e-mail links there too.
- Each approval shows what it is for, the supplier, the amount, the level you sign at, who raised it and when; open one to see its lines and who has signed before you.
- Approve, or Reject with a reason — the requester needs to know what to change, so a rejection without one is refused.
- Only approvals it is your turn to decide are listed. A level-2 signature waiting on level 1 appears once level 1 has decided.
- Coming to you, below the list, shows what is assigned to you at a later level and is not your turn yet — with the level and the person it is waiting on. Nothing can be decided from there; it is there so a document routed to you never looks lost.
- Each approval names the approver as a person, with their position — "Jane Doe, Chief Executive Officer". The approver is the employee HRMS names, and only that person decides it: an approval never reaches you on somebody else’s behalf.
- If you have just been given a sign-in — Signs in as set on your employee record — the approvals already waiting for you appear here at once. Nothing has to be sent again.
My approvals reaches exactly the approvals assigned to you, and nothing else in the module: the order is shown so you can decide it, not so you can work in purchasing. The same rules apply as on the Supply Chain screen — levels in order, nobody approves their own order, and every decision is audited.
An order that changes after you have signed — another organizational unit, supplier, currency, rate or lines — goes back for approval, and your signature is kept on it marked superseded. See Who approves a purchase order, and who is told.
On any screen, at any size
The approvals count is in the top bar at every screen width — on a laptop and a tablet as on a large monitor — and My approvals is always reachable from it. When nothing is waiting for you yet but something is on its way, the bar says so: "2 approvals coming".
Emails
- Each approver is emailed when it becomes their turn — not before, while earlier levels are still deciding.
- Whoever raised the requisition is emailed the final decision: approved, or rejected with the reason.
Reading the approval trail
Each signature names the person, the level they sign at, and their position in HRMS, kept apart so neither is mistaken for the other: "Jane Doe, signing as Head of Department (HRMS position: Technical Officer)". The level is what the rule asks for; the HRMS position is the job the person holds.
A level that cannot move says why, on the requisition itself and on Supply Chain → Procurement Control → Approval Levels — for example because nobody holds the role it names, or the employee it names has left. Correct the level or the role; the requisition does not wait silently.
Quotations too
Where a quotation approval rule covers a quotation, its signatures come to My approvals in the same way. See Approving a quotation before it is sent.